Project and Workflow Coordinator

Chapman and Cutler LLP is seeking a Project and Workflow Coordinator to join its Commercial Lending group in Chicago. The role involves managing client relationships, coordinating workflow for deals, and recommending process improvements while ensuring effective communication among stakeholders.

Responsibilities

• Works closely with deal teams to manage client relationships, deal work, and deadlines
• Coordinates the deal team with active and timely communication and regularly scheduled meetings and check-ins
• Analyzes existing systems and procedures and recommends process improvements to ensure efficiency and cost-effectiveness
• Works with attorneys, senior staff and Chapman Practice Innovations to document processes, create databases, and adopt technology solutions
• Effectively communicates project updates and status to stakeholders, including clients
• Coordinates workflow for each deal, corresponds with client teams and deal teams, and assures timely and efficient transaction execution
• Creates, monitors and updates a database of open matters of similar type and complexity across the practice group
• Coordinates post-closing work streams and deal team personnel handling those work streams
• Coordinates client team meetings, deal team meetings, and business development activities

Skills

• Excellent project management and organization skills
• Strong interpersonal and communication skills
• Ability to project professional presence and demonstrate flexibility in work assignments
• Demonstrated attention to detail and timelines
• Ability to organize and prioritize numerous tasks and complete them under time constraints
• Demonstrated ability to work collaboratively as part of a team
• Ability to understand and utilize technology to locate information, set up databases and spreadsheets, and work with form documents and other applications
• Committed to following all Firm security protocols and maintaining information security
• Ability to concentrate effectively on a task while juggling multiple competing projects, interruptions, and deadlines
• Capacity to effectively manage professional personnel and time-sensitive assignments
• Excellent written and oral communication and interpersonal skills required to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff
• Attend to accuracy and detail for extended periods of time
• Advanced Smartsheet and/or Microsoft Excel experience
• Work may require more than 35 hours per week to perform the duties of the position and may require non-standard work hours
• Bachelor's degree required
• Prior project management, law firm or other relevant experience

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