Note: The job is a remote job and is open to candidates in USA. Clanton & Associates is a lighting design and engineering firm known for its leadership in sustainable lighting. They are seeking a motivated Accounting Specialist to support their financial systems, ensuring accuracy and organization in core accounting operations.
Responsibilities
- Review draft invoices for completeness and accuracy, coordinate with Project Managers on billing questions or missing information, update draft invoices based on PM direction, flag discrepancies related to scope, hours, or contract terms, track invoice status, and maintain documentation of changes and approvals
- Track outstanding invoices and aging, prepare weekly accounts receivable summaries, draft client payment follow-up emails, log incoming payments, apply payments to invoices, coordinate with Project Managers on client-specific billing issues, and support monthly payment audits for CDOT, CCD, and RTD
- Enter vendor bills, match invoices to approvals or contracts, track due dates, flag upcoming payments, prepare weekly check run or payment lists, maintain vendor records and W-9s, enter and categorize expenses, and track reimbursable expenses
- Prepare accounts receivable, accounts payable, prepaid, and related schedules, organize supporting documentation, and assist with accurate and timely month-end close processes
- Support the preparation of reports, dashboards, and financial summaries that help leadership understand financial performance, key metrics, variances, and business risks
- Maintain coding consistency within the chart of accounts, enter financial data accurately, support clean records, and help keep accounting systems organized and reliable
- Document standard procedures, help improve workflows, especially the invoicing and accounts receivable cycle, and support audit or insurance requests by gathering and organizing requested documentation
- Provide light payroll support as needed while maintaining strict confidentiality and accuracy with employee and payroll-related information
- Additional responsibilities may be added depending on skillset and experience
Skills
- Associate degree in Business Administration, accounting, finance, or a related field required
- Minimum of 1 year of related accounting, finance, administrative, or business operations experience required. 3 years preferred
- Strong professional written and verbal communication skills, active listening skills, and the ability to ask clarifying questions when needed
- Proficiency with Microsoft Word and Excel, with familiarity using Microsoft PowerPoint and collaboration tools such as Slack
- Ability to support accounts payable, accounts receivable, payroll support, compliance tracking, and financial reporting with accuracy and confidentiality
- Strong organizational and time management skills, with the ability to plan work, manage deadlines, and provide proactive status updates
- Professional, respectful, and collaborative communication style with employees, project managers, clients, vendors, and external advisors
- Ability to work in a hybrid model connected to Clanton's Boulder, Colorado office
- Additional coursework, training, or experience in accounting, finance, or related business operations
- Experience supporting month-end close, job costing, revenue recognition, financial reporting, tax planning, audits, or government contract compliance
- Comfort learning and implementing financial software, reporting tools, and process improvements that increase accuracy and efficiency
- Ability to prepare meeting notes, track action items, and follow up with team members to support accountability and clear communication
- Experience supporting office administration, vendor coordination, business licenses, corporate registrations, or compliance renewals
- If your background does not match every qualification exactly, but you believe you would thrive in this role, we encourage you to apply
Benefits
- Half-time schedule of approximately 20 hours per week.
- Hybrid work model connected to Clanton’s Boulder, Colorado office. Remote candidate for the right individual.
- Paid time off that grows with relevant experience and tenure, plus paid company holidays.
- Paid professional development time and support for continuing growth.
- Paid family leave and a culture that values integrity, transparency, respect, and learning.
Company Overview