Note: The job is a remote job and is open to candidates in USA. IREX (International Research & Exchanges Board) is seeking to establish a roster of qualified individual consultants and/or firms to provide business development and proposal development support. The role involves supporting the full proposal lifecycle, including capture, design, drafting, costing, and submission, while ensuring compliance with donor requirements.
Responsibilities
- Supporting proposal development processes from pre-positioning through submission
- Producing high-quality, donor-compliant deliverables aligned with solicitation requirements
- Participating in proposal design workshops, review cycles, and coordination processes
- Collaborating with internal staff, partners, and subject matter experts
- Delivering work under compressed timelines with strong quality control
- Draft technical narratives, including technical approach, implementation, and management sections
- Translate design inputs into clear, compelling proposal language
- Ensure responsiveness to solicitation requirements and evaluation criteria
- Support concept notes, executive summaries, and narrative revisions
- Lead proposal planning, timelines, and deliverable tracking
- Coordinate inputs from internal teams, partners, and consultants
- Ensure compliance with donor requirements (formatting, page limits, submission)
- Facilitate review processes and decision points, ensuring a competitive and compliant bid
- Develop detailed budgets and cost narratives
- Ensure accuracy, competitiveness, and compliance with donor regulations
- Align technical design with cost assumptions
- Conduct cost realism checks and budget validation
- Design results frameworks, indicators, and learning approaches
- Integrate MEL into proposal design and technical approaches
- Develop MEL plans aligned with donor expectations
- Support adaptive management and evidence-based programming frameworks
- Manage document control, formatting, and version management
- Coordinate annexes, attachments, and submission materials
- Manage logistical and administrative support for proposal teams including meeting scheduling and note-taking
- Support copyediting, formatting, and final packaging
- Ensure submission readiness and compliance checklists
- Provide sectoral expertise
- Contribute to program design, theory of change, and technical approaches
- Draft or review specialized sections of proposals
- Ensure approaches reflect current best practice and evidence
- Recruit qualified key staff for proposal teams
- Create graphic elements for proposals including cover sheets and visual elements
- Copyedit proposal narratives
Skills
- Proven experience in one or more functional areas listed above
- Strong track record supporting proposals for major donors
- Ability to work independently and as part of fast-paced, distributed teams
- High attention to detail and ability to meet tight deadlines
- Strong written and verbal communication skills
- At least 10 years of proposal experience for technical writers and proposal managers
- Experience across a variety of donors
- Ability to meet compressed deadlines and participate in rapid review cycles
- Professional English writing/editing proficiency (other languages are an advantage)
- Optional writing sample for technical writing applications
- Optional graphic samples for graphic design applications
Company Overview
IREX is a nonprofit organization that builds a more just, prosperous, and inclusive world by empowering youth, cultivating leaders. It was founded in 1968, and is headquartered in Washington, District of Columbia, USA, with a workforce of 201-500 employees. Its website is https://www.irex.org.Company H1B Sponsorship
IREX has a track record of offering H1B sponsorships, with 1 in 2025, 5 in 2024, 2 in 2023, 5 in 2021, 6 in 2020. Please note that this does not guarantee sponsorship for this specific role.