Note: The job is a remote job and is open to candidates in USA. Outsourcey is on a mission to revolutionize global talent expansion by connecting businesses with dedicated full-time teams in the Philippines. They are seeking an Executive Administrative Bookkeeper to manage office administration and bookkeeping duties, ensuring accurate financial records and supporting the broader team with various administrative tasks.
Responsibilities
- Manage day-to-day office administration, including filing, correspondence, scheduling, and general administrative support
- Perform bookkeeping duties, including processing invoices, accounts payable/receivable, bank reconciliations, and maintaining accurate financial records
- Use QuickBooks and Xero to record transactions, generate financial reports, and assist with month-end reconciliations
- Prepare and maintain payroll and employee records where required, ensuring accuracy and confidentiality
- Coordinate office supplies, equipment, and vendor relationships to ensure smooth office operations
- Support management with reporting, document preparation, data entry, and administrative projects
- Maintain organised digital and physical records while ensuring compliance with company policies and financial procedures
- Take a proactive approach to identifying process improvements, resolving administrative issues, and supporting the broader team
Skills
- Minimum 5+ years' experience in an Office Administrator role with bookkeeping responsibilities
- Proven proficiency in QuickBooks and Xero, including accounts payable, accounts receivable, and bank reconciliation functions
- Strong command of written and spoken English with excellent communication skills
- Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams
- A proactive, self-motivated attitude with the ability to anticipate needs and take initiative without constant supervision
- High level of accuracy, attention to detail, and exceptional organisational skills
- Ability to prioritise multiple tasks, meet deadlines, and work independently in a fast-paced environment
- Relevant qualification or experience in Business Administration, Bookkeeping, Accounting, or a related field is highly desirable
Benefits
- Competitive salary
- Opportunity to shape the HR function of a rapidly growing BPO.
- Work closely with a team of industry leaders who have successfully scaled BPOs in the past.
- Career growth and development opportunities.
Company Overview