Note: The job is a remote job and is open to candidates in USA. Talley Management Group, Inc. is an employee-owned company specializing in innovative management solutions for associations and non-profits. The Meeting and Program Manager will oversee the operational execution of client events, ensuring alignment with strategies, timelines, and budgets while driving continuous improvement in event management processes.
Responsibilities
- Executes client events in alignment with approved event strategies, timelines, and budgets
- Manages assigned events from handoff through post-event reconciliation
- Translates strategic objectives into detailed operational plans and onsite execution
- Applies standardized tools, templates, and workflows to ensure consistency across events
- Plans and manages meeting room specifications, registration flow, signage, staging, and attendee movement using standardized planning tools
- Provides onsite event management support, including troubleshooting, vendor oversight, and real-time decision-making
- Plans and manages food and beverage programs in alignment with event goals, budgets, and attendee needs
- Collects and maintains accurate speaker profile information, including name, title, organization, biography, and headshot, for use across promotional and event materials
- Conducts speaker onboarding by communicating all key session details, including date, time, format, platform logistics, and any client-specific content or conduct expectations
- Serves as the primary point of contact for speakers throughout the event and/or webinar lifecycle, providing consistent, professional communication from confirmation through post-event follow-up
- Configures and verifies appropriate speaker permissions within the webinar platform, including panelist access and screen-sharing capabilities, in advance of each session
- Requests, collects, reviews, and uploads presentation slides, handouts, and supporting materials, ensuring submissions meet deadlines and content standards
- Coordinates the timely distribution of post-webinar materials including recordings and presentation slides, across applicable platforms and resource libraries
- Manages the upload and organization of webinar recordings within the LMS or website, ensuring accurate descriptions and accessibility
- Collaborates closely with the team to align execution with overall event strategy and client expectations
- Communicates regularly with internal teams and client regarding timelines, logistics, and event updates
- Identifies process improvement opportunities to enhance efficiency and consistency across events
- Supports transformation initiatives by adopting new tools, processes, and best practices
- Participates in post-event debriefs to evaluate outcomes and identify opportunities for improvement
Skills
- Bachelor's degree or equivalent professional experience in event management, hospitality, or a related field
- Minimum of 2 years of professional meeting planning experience, preferably within an association or association management company environment
- Demonstrated experience managing food and beverage, AV/production, vendor coordination, and on-site event execution
- Proficiency in Microsoft Office Suite and various AMC project management tools
- Strong organizational and project management skills with the ability to manage multiple events simultaneously
- Proficiency with event technology platforms and budgeting tools
- Excellent analytical, problem-solving, and strategic thinking skills
- Exceptional communication, interpersonal, and presentation skills, with ability to convey information in writing and verbally
- High ethical standards and integrity
- Self-starter who is driven and has the ability to work independently
- Exhibit a high level of attention to detail in order to produce accurate results
- Ability to work collaboratively in a team environment to support strategic direction
- CMP or other industry certification strongly preferred or in progress
Benefits
- Health Insurance, including medical, dental, and vision
- 401K with Employer Match
- Employee-Ownership Program
- Employer paid Life and AD&D Insurance
- Long-Term Disability
- Flexible Health Spending Account (FSA)
- Various voluntary benefit options
- Employee Assistance Program (EAP)
- Semi-Monthly Internet Reimbursement
- Flexible Time Off
- Paid Holidays
- Winter Vacation
- Bonus Opportunities
- Professional Development
Company Overview