Note: The job is a remote job and is open to candidates in USA. Active Minds is the largest nonprofit in the United States focused on transforming mental health norms among youth. They are seeking a Vice President of Finance and Administration to oversee financial processes, technology, and business operations while driving innovation and strategic thinking within the organization.
Responsibilities
- Lead all accounting and financial reporting for the organization, including overseeing the development of the organization’s annual budget and monitoring performance against individual grant and program budgets throughout the fiscal year
- Oversee annual audit process, including managing relationship with external auditor, and preparation and maintenance of reports needed for annual audit
- Report regularly to the Executive Director, Chief Operating Officer, and Board Treasurer on financial performance; provide regular insight on financial results and best practices
- Coordinate with division leads to ensure department finances are being tracked effectively and financial resources are being strategically allocated to meet organizational goals
- Facilitate and help manage the accounting monthly close and reporting in a timely manner
- Lead the Finance Department, providing supervision and strategic direction to the Senior Associate of Accounting and contract Bookkeeper
- Provide proactive, creative, cross-functional thinking and ideas to enhance organizational financial oversight
- Support the organization’s process for acceptance of complex gifts and assets
- Assist the Executive Director and Treasurer of the Board as needed, supporting execution of the organization’s investment strategy including overseeing updates to the investment policy statement, relationship with investment managers, and evaluation of investment activity
- Serve as primary staff liaison to the Board Finance Committee; effectively communicate and present critical financial matters at select Board of Directors and committee meetings
- Represent the organization externally, as necessary, particularly in banking and lease negotiations
- Ensure staff accountability to financial procedure via the completion of the Credit Card agreement form
- Oversee the Director of Technology, and guide technology staff in ensuring that the platforms, software, and services in use continue to meet the evolving needs of the staff
- Lead strategic development of policies and processes to address IT needs and assure efficient, secure, and productive IT systems and support, including fostering a customer-service-oriented approach among IT and operations staff and vendors
- Partner with the Director of Technology to ensure org-wide initiatives are prioritized effectively on the IT roadmap, and reprioritization happens as new needs surface
- Ensure the Technology team’s strategic goals remain on track and are well communicated across the org at all times; regularly monitor progress and communicate updates &/or challenges to the COO
- Provide strategic oversight to the Director of Operations and operations staff to ensure that business operations, including maintenance of the physical office (e.g., office security, supplies procurement etc.), relationships with partners/vendors and landlords, drafting of Operations policies & procedures, internal operations audits, equity in operations at Active Minds, and all operational and administrative systems work effectively and smoothly to support the rest of the organization
- Manage team priorities and workflows to ensure operational functions are delivered efficiently and aligned with organizational goals
- Ensure the Operations team’s strategic goals and priorities remain on track and are well communicated across the organization at all times; regularly monitor progress and communicate updates &/or challenges to the COO
- Supervise the Finance, Technology and Operations teams, ensuring their roles, responsibilities, and priorities are clear and executed effectively
- Implement an appropriate system of policies, internal controls, accounting standards, and procedures, working in collaboration with the Director of Operations & Special Projects
- Maintain continuous lines of communication, keeping the Executive Director & COO informed of all critical issues necessary for organizational leadership
- Provide analytical support to Active Minds’ Executive Team, including development of internal management reporting capabilities
- Develop skills & capabilities and provide growth opportunities for entire Administration and Finance Team
- Serve as member of the organization’s Leadership Team, responsible for operationalizing and assessing the organization’s strategic and innovation opportunities, culture-building, and more as needed
Skills
- Bachelor's degree or other certification in finance, accounting, or related field; CPA certification, Masters of Accounting (MAC) and/or MBA preferred
- Thorough knowledge of GAAP and FASB topics as applied to nonprofits; must be familiar with nonprofit finance and accounting regulations
- High level of financial and analytical skills and extensive knowledge of financial policies, practices, and nonprofit systems
- A minimum of 10 years of relevant experience, including in a nonprofit environment, with at least 5 years of managerial experience in leading a team and mentoring staff in a high-growth environment
- Proven track record in the areas of planning, financial management and operational oversight
- Strong interest in and commitment to the mission and goals of Active Minds
- Must have Quickbooks Online experience; ERP and other accounting software experience a plus
- Experience with Salesforce a plus
- CPA certification, Masters of Accounting (MAC) and/or MBA preferred
Benefits
- Health, Vision and Dental Insurance
- Paid Vacation and Sick Leave
- Paid Holidays
- Company Wide Mental Health Days
- 401(k) Matching
- HSA and FSA Options
- Life Insurance
- Short Term, and Long Term Disability
- Fully Paid Parental Leave
- Wellness Reimbursement Program
- Professional Development Stipends
- Friendly to remote working and life/work balance
Company Overview
Active Minds is the largest nonprofit in the United States mobilizing youth and young adults to transform mental health norms across society. It was founded in 2003, and is headquartered in Washington, District of Columbia, USA, with a workforce of 51-200 employees. Its website is http://www.activeminds.org.