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Join careerzynith as a Remote Data Entry Clerk – Typing & Administrative Support Specialist (Part-Time)
Are you a detail-oriented professional with a passion for accuracy, organization, and efficient administrative operations? careerzynith is seeking a dedicated and highly motivated Remote Data Entry Clerk – Typing & Administrative Support Specialist to join our team on a part-time basis. This is an exceptional opportunity for individuals who thrive in a structured, fast-paced environment and want to contribute meaningfully to the operations of a forward-thinking organization supporting the construction industry.
At careerzynith, we understand that precision in data management is the backbone of every successful project. From processing invoices to supporting departmental leadership, the work you do will directly impact the financial integrity and operational efficiency of our Construction Department. If you are self-motivated, tech-savvy, and take pride in producing error-free work, this role is designed for you.
About careerzynith
careerzynith is a dynamic, growth-oriented organization committed to excellence, innovation, and the professional development of every team member. We partner with industry-leading construction enterprises to deliver streamlined administrative and operational support that drives measurable results. Our remote workforce is built on trust, accountability, and collaboration, and we provide the tools, training, and culture necessary for our employees to thrive regardless of their physical location.
By joining careerzynith, you become part of a company that genuinely values work-life balance, invests in employee wellness, and creates clear pathways for professional advancement. Whether you are looking to supplement your current income, re-enter the workforce, or build a long-term career in administrative operations, this part-time role offers meaningful work with real impact.
Key Responsibilities
As a Remote Data Entry Clerk – Typing & Administrative Support Specialist at careerzynith, you will play a critical role in ensuring the smooth and accurate processing of financial and administrative documentation for the Construction Department. Your day-to-day responsibilities will include, but are not limited to, the following:
- Invoice Processing: Accurately process all incoming invoices through the INFOR enterprise system, ensuring timely entry, proper coding, and complete documentation in accordance with company protocols.
- GL Coding Verification: Review and verify General Ledger coding on every invoice to ensure accuracy, compliance, and proper financial categorization. Identify discrepancies and escalate concerns to the appropriate supervisor.
- Purchase Order Management: Create, review, and route Purchase Orders as needed, ensuring all required approvals are obtained and documentation is archived properly.
- Invoice Receipt and Distribution: Receive, date-stamp, and distribute incoming invoices to the appropriate approvers and stakeholders in a timely manner to maintain workflow continuity.
- Filing and Records Management: Maintain both electronic and paper filing systems for processed invoices, ensuring records are organized, easily retrievable, and stored in compliance with company retention policies.
- Administrative Support: Provide flexible administrative assistance to the Office Manager and other departmental leaders as needed, including drafting correspondence, preparing reports, and coordinating schedules.
- Data Integrity and Quality Control: Conduct routine audits of entered data to identify and correct errors, contributing to the overall accuracy and reliability of departmental records.
- Communication and Coordination: Communicate professionally with vendors, internal departments, and team members to resolve invoice-related questions, request missing information, and ensure smooth processing cycles.
- Confidentiality and Compliance: Handle sensitive financial and personnel information with the utmost discretion, adhering to all company policies and applicable data protection regulations.
Essential Qualifications
To succeed in this role, candidates must possess the following foundational qualifications:
- Proven Data Entry Experience: Demonstrated experience in data entry, administrative support, or a related clerical role. Candidates must be comfortable working with high volumes of information and maintaining accuracy under deadline pressure.
- Self-Motivation and Independence: The ability to work effectively with minimal supervision is essential. The ideal candidate is a proactive self-starter who takes ownership of their responsibilities and consistently delivers high-quality work without constant oversight.
- 10-Key by Touch: Proficiency in 10-key numeric entry by touch is strongly preferred and will significantly enhance your efficiency in this role.
- Advanced Microsoft Office Skills: Solid working knowledge of Microsoft Word and Microsoft Excel, including the ability to create, format, and manage documents and spreadsheets. Familiarity with formulas, pivot tables, and basic data analysis in Excel is a plus.
- Strong Communication Skills: Excellent verbal and written communication skills, with the ability to convey information clearly, professionally, and courteously in all interactions.
- Organizational Skills and Attention to Detail: A keen eye for detail, exceptional organizational abilities, and a methodical approach to managing multiple tasks and priorities.
- Office Equipment Proficiency: Comfort and familiarity operating standard office equipment, including computers, printers, scanners, copiers, and multi-line telephone systems.
- Pre-Placement Screening: Must successfully pass a pre-placement drug and alcohol screen as a condition of employment.
Preferred Qualifications
While not strictly required, the following qualifications will help candidates stand out:
- Prior experience working with enterprise resource planning (ERP) systems, particularly INFOR or similar platforms.
- Background in the construction industry or familiarity with construction-related invoicing, purchase orders, and vendor management.
- Experience working remotely and demonstrated ability to maintain productivity and engagement in a virtual work environment.
- Knowledge of accounts payable processes, general accounting principles, and basic financial documentation.
Physical Requirements
This is a primarily remote, sedentary role. The following physical requirements must be met:
- Ability to remain in a stationary position for extended periods throughout the working day.
- Occasional movement within a home office or remote work environment.
- Ability to operate a computer and other standard office productivity equipment for prolonged periods.
- Sufficient manual dexterity to type accurately and handle physical or electronic documents as needed.
Skills and Competencies for Success
Beyond the baseline qualifications, the most successful candidates will demonstrate the following competencies:
- Accuracy and Precision: A commitment to producing error-free work, even when handling repetitive or high-volume tasks.
- Time Management: The ability to prioritize tasks, manage time effectively, and meet deadlines in a remote setting.
- Adaptability: Comfort with changing priorities, evolving processes, and learning new systems and tools as the organization grows.
- Problem-Solving: Resourcefulness in identifying issues, proposing solutions, and escalating concerns appropriately.
- Team Collaboration: A cooperative spirit and willingness to support colleagues and contribute to a positive remote team culture.
- Discretion and Integrity: Sound judgment in handling confidential information and a strong ethical compass in all professional interactions.
Career Growth and Learning Opportunities
At careerzynith, we believe that even part-time roles should offer real opportunities for professional growth. As a member of our team, you will benefit from:
- Ongoing training in enterprise systems, including INFOR, to deepen your technical expertise.
- Exposure to construction industry operations, financial workflows, and cross-functional business processes.
- Mentorship and guidance from experienced administrative and operational leaders.
- Potential pathways to full-time roles, expanded responsibilities, or specialization in areas such as accounts payable, procurement, or office management.
- Access to a tuition discount partnership program with University of La Verne, supporting continued education for eligible employees.
Compensation, Perks, and Benefits
careerzynith is proud to offer a comprehensive benefits package to eligible administrative employees, including:
- Competitive Benefits Package: Medical, dental, and vision insurance options to support your health and well-being.
- Retirement Savings: A 401(k) plan with a discretionary company match, subject to a standard vesting schedule.
- Paid Time Off: Generous sick, vacation, holiday, and personal hours to help you recharge and maintain balance.
- Employee Vehicle Programs: Access to special vehicle purchase and lease programs for eligible employees.
- Wellness Perks: Subsidized gym memberships with InShape health clubs, plus free on-site personal training and other wellness-focused activities through the company gym program.
- Education Support: Tuition discount partnership with University of La Verne to make continued learning more accessible.
- Discounts and Lifestyle Benefits: Discounted tickets to major theme parks throughout California and other lifestyle perks designed to enhance your everyday life.
- Work-Life Balance: A culture that genuinely respects boundaries and supports flexible, sustainable ways of working.
Work Environment and Company Culture
careerzynith fosters a remote-first culture built on trust, transparency, and mutual respect. As a part-time team member, you will be a valued contributor to a collaborative workforce that spans multiple locations. We invest in clear communication, reliable technology infrastructure, and inclusive practices that ensure every team member—regardless of role, schedule, or seniority—feels seen, supported, and empowered to do their best work.
Our culture emphasizes accountability without micromanagement, professional development without pressure, and meaningful contribution without burnout. We celebrate accuracy, reliability, and the quiet excellence that keeps an organization running smoothly.
How to Apply
If you are a precise, dependable, and motivated professional ready to bring your data entry and administrative talents to careerzynith, we want to hear from you. This part-time remote role offers the chance to do meaningful work with a respected organization, enjoy a flexible schedule, and access a benefits package designed to support your whole life.
Take the next step in your career and apply today. Join careerzynith, where your attention to detail makes a real difference.
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